How to Write the Best Resignation Letter to Part Ways Positively

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Leaving your job? Whether it’s for a new opportunity, a well-deserved break or a complete career change, you’ll want to submit a professional resignation letter. Maybe you’ve already had a conversation with your boss about moving on, or perhaps drafting a letter is your first step. Either way, writing the best resignation letter possible is the key to formalizing your departure while also showing respect to your employer.

A thoughtful resignation letter can leave a lasting positive impression. But how do you write a resignation letter that hits all the right notes? The do’s and don’ts and the sample letter provided below can help. Let’s lead off with a quick look at four good practices.

DO keep it concise

A resignation letter should be no more than one page. Keep it brief and to the point.

DO clearly state your last day

Mention the exact date of your last working day to give your employer the opportunity to prepare for your departure —and organize your final paycheck.

DO keep it positive

Maintain an upbeat and professional tone in the letter, even if your experience wasn’t always favorable. Focus on the good aspects and avoid any negativity.

DO offer to help with the transition

Let your manager know you’re committed to making the handover as smooth as possible by offering to train your replacement, wrap up any ongoing projects or return any company-owned equipment.

Next up, let’s look at four examples of what to avoid when developing a resignation letter.

DON’T skip the formalities

Start with a proper salutation, include the date and end with a formal closing. Avoid using slang or overly casual language.

DON’T offer criticism

Refrain from criticizing company policies, procedures or management. Keep in mind that your resignation letter isn’t a confidential document and it may be shared within the company. Avoid negative remarks that may upset your boss or coworkers. You never know when you may need a reference — or if someday you may want to return to the company.

DON’T provide detailed reasons for leaving

You don’t need to go into great detail about why you are leaving. A simple statement that you are moving on to new endeavors is enough.

DON’T forget to say thank you

Express gratitude for the opportunities and experiences you had while working at the company. Focusing on the positive will improve your chances of ending things on a high note.

Want more tips on how to leave a company professionally? Check out this list of essential do’s and don’ts.

How should you structure a professional resignation letter? Try using the sample letter below as a foundation for your own document.

[Current Date] Manager’s Name Company Name Address

Dear [Manager’s Name],

Please accept this letter as formal notification of my resignation from [Company Name]. My last day with the company will be [Date].

Before I leave, I will do my best to ensure that all my projects are wrapped up or ready for handoff. I am also happy to assist in training my replacement for a smooth transition.

I want to thank you for the opportunity to work at [Company Name] for [Years of Service]. I have enjoyed working with the team, and I hope to stay in touch. While I am excited about what lies ahead, I will always remember my time at [Company Name] fondly.

Please do not hesitate to contact me if you need further information after I leave.

Kind regards, [Your Signature] [Your Printed Name and Contact Information]

Ultimately, the best resignation letter strikes a balance between gratitude, professionalism and clarity. The effort involved in writing such a letter can be well worth it, as it can help make your departure go more smoothly while leaving the door open for future connections and other opportunities.

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